Dec 24, 2025
Lawyers live in two worlds: billable hours and documentation hell.
Every client meeting generates notes. Every case requires briefs. Every email needs precision.
The average lawyer spends 30+ hours per week writing. At $300-$500/hour billing rate, that's $9,000-15,000 in time that could be billed.
Here's how law firms use Speechly to reclaim those hours while maintaining client confidentiality.
The Confidentiality Problem
Most dictation tools send your voice to the cloud. That means:
Client names go through third-party servers
Case details are processed externally
Privileged communications leave your device
For lawyers, that's a breach of confidentiality.
Speechly's Privacy Mode solves this. It processes everything locally. Your voice never leaves your Mac.
Privacy Mode: HIPAA/GDPR Compliant
How it works:
Voice → Local AI on your Mac → Text output
Zero cloud transmission. Zero third-party servers. Zero risk.
Certifications:
HIPAA compliant (healthcare privacy)
GDPR compliant (EU data protection)
SOC 2 Type II (enterprise security)
ABA Model Rule 1.6 compliant (lawyer-client confidentiality)
Custom Legal Vocabulary
Generic dictation tools butcher legal terms:
"Voir dire" becomes "war deer"
"Habeas corpus" becomes "have yes corpses"
"Res judicata" becomes... well, you get it.
Speechly's Custom Vocabulary learns legal terminology:
Case law: Smith v. Jones, Brown v. Board of Education
Latin terms: Prima facie, pro bono, quid pro quo
Statutes: 18 U.S.C. § 1001, Cal. Penal Code § 187
Procedures: Motion to dismiss, summary judgment, deposition
Say it once correctly. Speechly learns it forever.
Real Law Firm Workflows
Client Intake Notes
Old way: Type notes during/after consultation (45 min)
Speechly way: Dictate notes in real-time with Privacy Mode (15 min)
Time saved: 30 minutes per client
Legal Briefs
Old way: Type 15-page brief (6 hours)
Speechly way: Dictate sections, edit structure (2.5 hours)
Time saved: 3.5 hours per brief
Email Correspondence
Old way: Type 20 client emails/day (100 min)
Speechly Email Mode: Dictate emails with auto-formatting (40 min)
Time saved: 60 minutes/day
Integration with Legal Software
Speechly works in:
Clio
MyCase
PracticePanther
Legal Files
Microsoft Word
Google Docs
Email clients
100% compatibility. No special setup.
The ROI for Law Firms
Solo practitioner billing $300/hour:
Time saved: 20 hours/week × $300/hour = $6,000/week in recovered billable time
Annual value: $312,000
Cost of Speechly: $240/year
ROI: 1,300:1
For a 10-lawyer firm: $3.1 million/year in recovered time.
Privacy Mode vs Cloud Mode
Use Privacy Mode for:
Client consultations
Case strategy
Privileged communications
Anything confidential
Use Cloud Mode for:
Public filings
General correspondence
Research notes
Non-sensitive work
Speechly lets you switch with a hotkey. Best of both worlds.
Setup Guide for Law Firms
Install Speechly on all attorney Macs
Enable Privacy Mode as default
Train Custom Vocabulary with practice-specific terms
Create templates for common documents (motions, briefs)
Set up shortcuts for frequent phrases
Training time: 2 hours
Productivity boost: Permanent
Real Law Firm Results
"We recovered 15 billable hours per attorney per week. That's $750,000/year for our 5-attorney firm." - Partner, Employment Law Firm
"Client intake used to take 90 minutes. Now it's 30 minutes with better notes." - Solo Immigration Attorney
The Ethical Obligation
ABA Model Rule 1.6 requires lawyers to protect client confidentiality. Using cloud-based dictation without encryption could violate this.
Speechly's Privacy Mode ensures compliance. It's not just convenient—it's ethically required.
The Bottom Line
If you're a lawyer still typing everything, you're:
Wasting billable hours
Risking confidentiality breaches
Leaving money on the table
Speechly's Privacy Mode + Custom Legal Vocabulary is built for law firms.
The question isn't "Should we switch?" It's "How much money are we losing by not switching?"
Try Speechly now